Hi, I'm Vina, an AI-Fluent Operations Specialist, Online Business Manager (OBM), and Project Manager with 9+ years of experience supporting SaaS companies, coaches, agencies, and online founders through streamlined operations, scalable systems, and organized project execution.
I help fast-growing businesses reduce operational overwhelm, improve team coordination, and create efficient backend systems that support long-term growth. Whether you need day-to-day operations management, launch coordination, client systems, or workflow optimization, I step in to bring structure, accountability, and clarity to your business.
I don't just manage tasks — I optimize operations. I build systems that help businesses run smoothly, improve team productivity, and eliminate bottlenecks so founders can focus on growth instead of daily chaos.
I don't just organize projects — I ensure execution happens efficiently. From client onboarding and SOP creation to project tracking and automation setup, I help businesses stay aligned, organized, and scalable.
I combine operations expertise with AI-powered efficiency. Using AI tools and smart automations, I help businesses save time, streamline repetitive processes, and improve operational workflows without sacrificing quality.
Most businesses don't need more tools; they need better systems, organization, and follow-through. That's where I come in.
Here's how I can support your business:
* Online Business Management (OBM): Daily operations oversight, team coordination, workflow management, and accountability systems
* Operations Management & Optimization: Improving workflows, simplifying processes, and building efficient operational systems
* Project & Launch Management: Managing timelines, deliverables, launches, and team communication to ensure smooth execution
* Virtual Assistance & Executive Support: Inbox/calendar management, admin support, client communication, scheduling, and organization
* SOPs & Process Documentation: Creating organized, repeatable systems and operational documentation for scalability
* CRM & Platform Management: Kajabi, Slack, and workflow organization
* AI-Powered Workflow Support: Using AI tools to automate repetitive tasks, improve productivity, and optimize operations
* Team & Client Coordination: Managing communication, task delegation, onboarding processes, and operational follow-through
Expertise Includes:
* AI-Fluent Operations Support
* Online Business Management (OBM)
* Operations & Workflow Optimization
* Project & Task Management
* Virtual Assistance & Executive Support
* SOP Creation & Systems Documentation
* Kajabi Management
* Team Coordination & Accountability
* Process Improvement & Automation
* Client Onboarding Systems
* Launch & Operations Support
*Business Operations Management
The problems I solve:
* Founders stuck in operations instead of growth
* Too many disconnected tools
* SOPs living in people's heads
* Workflows breaking at scale
* Manual work that should be automated
Tools & Platforms: Kajabi, Zendesk, Intercom, Slack, Google Workspace, Calendly, Botcake, Loom, Claude, Claude Code
How I Work: I create practical, organized, and easy-to-manage systems that improve clarity, communication, and operational efficiency. My focus is on helping businesses operate smoothly while supporting sustainable growth.
Ideal Clients: SaaS founders, coaches, consultants, online business owners, and growing teams looking for reliable operational support, project management, and scalable systems.
Keywords & Services I Commonly Support:
Online Business Manager, OBM, Operations Specialist, Operations Manager, AI-Fluent Operations Specialist, Virtual Assistant, Executive Assistant, Project Coordinator, Project Manager, Business Operations, Workflow Optimization, SOP Development, Team Coordination, Kajabi Expert, CRM Management, Client Onboarding, Task Management, Operations Support, Launch Management, Systems & Processes, Automation Support, Business Organization, Operational Efficiency, Project Oversight, Administrative Support, Business Systems, Process Improvement, Operations Consultant, Online Operations Manager, Workflow Systems, AI Productivity Support, SaaS Operations, Coach Support, Digital Operations Management.
I'm available for short-term projects, ongoing operations support, launch management, executive assistance, and long-term business operations partnerships.
Verified
