I help CEOs and founders stay focused on growth by managing operations, organizing workflows, and building smart automation systems that keep businesses running smoothly.
With over a decade of experience supporting companies across finance, construction, real estate, hospitality, and health tech, my role goes far beyond traditional executive assistance. I manage projects, streamline processes, support client communication, and design operational systems that allow teams to move faster without leadership needing to chase every detail.
My approach blends strong operational support with practical AI and automation. For the past two years, I’ve been deeply operating in the AI space and have become highly AI-native in how I work, think, and build systems. Alongside tools like -----------, Zapier, and n8n, I design agentic workflows powered by modern AI. I work with platforms such as ChatGPT, Claude, Gemini, and Perplexity for reasoning, research, communication, and content workflows, while also working within developer-focused environments like Codex, Claude Code, Cursor, and Hermes-style agents to build more advanced operational AI systems.
I focus on building AI systems that support real business operations, not just one-off automations. From research and organization to drafting, execution, and multi-step workflow management, my goal is always to create reliable AI-assisted systems that improve operational efficiency, reduce manual work, and help businesses scale more effectively.
On the operations side, I manage CRM and growth systems using HubSpot and GoHighLevel, build outreach pipelines through Apollo and Clay, and use Apify for data automation and web scraping. I focus on creating workflows that are simple, scalable, and aligned with how founders actually run their businesses day to day.
For more than three years, I have worked closely with founders and CEOs as a trusted operational partner, contributing to over $3MM in revenue growth by improving workflows, strengthening customer experience, and building processes that reduce manual work. I take ownership of my role, operate with minimal supervision, and ensure priorities move forward consistently.
I’m highly experienced in managing calendars, inboxes, project timelines, CRM pipelines, lead generation workflows, and client communication. Today, that also includes building agentic AI systems that function like digital operational support helping leaders stay organized, informed, efficient, and ahead of execution.
One of my biggest strengths is helping businesses cut through the noise of the rapidly changing AI landscape. There are countless tools, platforms, and trends emerging every day, and I help founders identify what actually creates operational value versus what simply adds complexity.
If you are looking for a proactive and dependable executive partner who understands both operations and modern AI systems, I would love to work with a team that values trust, ownership, innovation, and long-term growth.
Talk to you soon,
Cheers,
Maygie “Madison” Ibañez
