I can be your gatekeeper, calendar architect, and operational second brain.
Let’s protect your time, reduce distractions, and prioritize what truly drives revenue.
Hi, I’m Gracey.
I support CEOs, insurance professionals, non-profits, and business owners by keeping their schedules organized, inboxes under control, and operations running smoothly—so they can focus on growth, strategy, and high-level decision-making.
This is not task-by-task assistance.
I operate as a systems-driven Virtual Executive Assistant who filters noise, protects your time, and ensures nothing important falls through the cracks—while also supporting content, outreach, and backend execution.
I’ve supported executives, agencies, and online brands by managing inboxes, calendars, CRMs, content workflows, reporting, and operational systems—bringing structure, efficiency, and consistency to execution.
I show up as a calm, proactive partner—not just an assistant.
----
What Working With Me Looks Like
• Clear, professional communication
• Proactive execution (I don’t wait to be told)
• Highly organized and detail-oriented support
• Reliable follow-through and accountability
• Fast learner and adaptable to new systems
• Committed to long-term client success
----
Core Support Areas
Executive & Administrative Support
• Executive and CEO-level support
• Calendar management, scheduling, and time blocking
• Inbox management (filtering, drafting, prioritizing, follow-ups)
• Meeting coordination, preparation, notes, and action tracking
• Daily task planning, reminders, and follow-through
• Confidential information handling with discretion
----
Operations, Projects & Systems
• End-to-end administrative and operational support
• Project tracking, deadlines, and execution follow-up
• SOP creation and workflow optimization
• Documentation, compliance, and record management
• CRM management (Zoho, HubSpot, GoHighLevel, Salesforce)
• Support for fast-paced, high-growth environments
----
Communication & Client Support
• Professional written communication
• Client and stakeholder coordination
• Customer support and inbox management
• Internal team communication and updates
----
Data, Reporting & CRM Support
• CRM management (Zoho, HubSpot, GoHighLevel)
• KPI tracking and reporting dashboards
• Excel and Google Sheets reporting support
• Data entry with strong attention to detail
• Workflow optimization using AI tools
----
Scheduling, Travel & Events
• Weekly planning and calendar optimization
• Travel arrangements and coordination
• Event planning and logistics support
----
Content & Outreach Support
• Social media scheduling and engagement
• Canva design for content and campaigns
• LinkedIn outreach and lead follow-ups
• DM and inbox management
• Market, content, and competitor research
----
Tools & Platforms I Use
Project Management: ClickUp, Asana, Trello, -----------
Design & Content: Canva
Communication: Gmail, Outlook, Google Calendar, Slack, Zoom, Microsoft Teams, -----------, WhatsApp
File Management: Google Drive, Dropbox, Microsoft Workspace
CRM & Operations: HubSpot, Zoho, Salesforce, GoHighLevel
Social Platforms: Instagram, Facebook, TikTok, Meta Business Suite
Meetings & Collaboration: Google Meet, CapCut
AI & Productivity: ChatGPT, Claude, Gemini<8efe80624d780eba0c6493ec45140364>Email Marketing: Mailchimp, Klaviyo
Finance: QuickBooks, Xero, Wave
Scheduling: Calendly, Google Calendar
Property Management: AppFolio, Buildium, Rent Manager, Guesty
----
What You Can Expect Fro-----------
• Proactive, structured, and detail-oriented support
• Executive-level communication
• Calm and reliable execution under pressure
• Adaptability in fast-moving environments
• Full ownership of your business operations
I genuinely care about the people and businesses I support. My goal is to make your day easier, your systems cleaner, and your workload lighter—so you can focus on leading and growing.
----
If you’re looking for an Executive Assistant who operates as a true strategic partner in your business, I’d love to connect. <3
Verified
