You didn't build your business to spend your mornings chasing filings and rewriting the same contract for the tenth time.
That's my morning. And I'm very good at it.
I'm an Executive Assistant and Business Operations specialist supporting a multi-entity US company group. My executive doesn't manage me. He tells me the outcome he wants and moves on.
The problems I usually get hired to fix:
• Your inbox is full and you can't tell what actually needs you
• Deadlines and renewals sneak up, and a missed one costs real money
• Contracts sit half done because nobody has time to draft and chase them
• Payroll, HR files, and vendor admin eat the hours you should spend selling
• Proposals and client decks look rushed because they were
• You know AI could help, but nobody on your team knows how to actually set it up
What I take off your plate:
• Inbox and calendar. Sorted, prioritized, and answered in your voice. You see what matters, I handle the rest.
• Filings and deadlines. State licensing renewals, business certifications, regulatory correspondence, and financial statement submissions. Multi state and deadline driven. I don't miss dates.
• Contracts. Drafted, edited, sent for signature, tracked, and filed. From request to signed copy without you touching it.
• Back office. Payroll processing, HR documentation, vendor and insurance coordination, and SOPs written down so the process survives without me in the room.
• Client facing work. Proposal decks, one pagers, and reports built to a standard you'd be comfortable putting in front of a paying client.
The part most VAs can't do:
Everyone says they use AI. I build with it.
• Automated contract generation. A form gets filled out, the contract populates itself, goes out for signature, and files itself. Nobody retypes anything.
• Custom AI assistants for the work that repeats: proposals, reports, research briefs.
• Clean data out of messy documents. Scanned PDFs, bad spreadsheets, handwritten forms.
• Research compressed. Three hours of reading turned into a one page brief you can act on in ninety seconds.
A VA who uses AI saves themselves time. A VA who builds it saves you money every month.
How I work:
• I ask sharp questions upfront so I'm not guessing on your time
• I tell you when something is wrong, even when you'd rather hear otherwise
• I finish things
Tools: Google Workspace, Microsoft 365, Zapier, SignWell/DocuSign, Notion, Slack, Claude, ChatGPT, Canva, Excel and Google Sheets (advanced)
Availability: [Full-time / Part-time], [X] hours per week, overlapping US business hours
Message me and tell me the one task you're most tired of doing. I'll tell you exactly how I'd take it off your hands, before you hire me.
