Real Estate Virtual Assistant | Transaction Coordinator | CRM & Database Manager | AI-Assisted Operations
Nearly five years supporting U.S. real estate teams across residential, commercial, rental, and multifamily. I've managed 200+ transaction files from contract to close and run the CRM behind a full agent team - so I know what actually breaks in a busy pipeline, and how to keep it from breaking. I'm also the person on the team who builds the AI and automation workflows that kill the repetitive work.
TRANSACTION COORDINATION (CONTRACT TO CLOSE)
- Manage files from initiation through closing: deadlines, disclosures, signatures, inspections, appraisals, loan milestones, repairs, and required documentation
- Prepare contracts, disclosures, leases, notices, LOIs, broker/co-broker agreements, and commission breakdowns
- Coordinate clients, agents, attorneys, lenders, inspectors, and brokers to keep deals moving and flag delays before they cost you
CRM & DATABASE MANAGEMENT
- Brivity CRM administration: lead records, tags, pipeline stages, agent assignment, follow-up tasks
- Database hygiene: duplicate review, contact cleanup, standardized tagging and status updates
- Appointment and calendar coordination, so leadership always has visibility on booked buyer and listing opportunities
AI & AUTOMATION
- Build CRM-to-spreadsheet workflows with Zapier, CRM triggers, and Google Sheets automation to cut manual reporting
- Prompt development and AI-assisted research, drafting, summarization, and data organization with ChatGPT and other generative AI tools
- Use AI to build spreadsheet formulas, document processes, and speed up reporting - always with human review before anything ships
- Comfortable testing and adopting new AI tools as they come out, and showing the rest of the team how to use them
LISTINGS & MARKET RESEARCH
- Create and maintain residential and commercial listings across MLS and other platforms
- Property and market research using MLS, Crexi, LoopNet, and CoStar
- Offering Memorandums, Broker Opinions of Value, and just-listed/just-sold collateral
REPORTING
- Recurring lead, appointment, transaction, and productivity reports in Excel and Google Sheets
- Record audits for missing information, duplicates, inconsistencies, and overdue actions
TOOLS
Brivity CRM, MLS, Crexi, LoopNet, CoStar, Excel, Google Sheets/Docs/Drive/Calendar, Zapier, ChatGPT, Claude and other generative AI tools, Canva, Adobe Photoshop, InDesign, Premiere Pro, CapCut, Facebook & Instagram Ads
EDUCATION
BSBA, Financial Management - University of Mindanao
AVAILABILITY
Full-time, 8 hours/day, with overlap into U.S. business hours.
Message me and tell me where your pipeline is leaking. I'll tell you how I'd fix it - and where AI can do it faster.
