Bookkeeper & Executive Support Specialist | Real Estate & Vacation Rental Accounting | QuickBooks & Xero Expert
Detail-oriented and systems-driven Bookkeeper with 12 years of professional experience across real estate operations, executive support, and financial administration. Experience includes 4 years focused specifically on bookkeeping and financial management, along with 5 years providing direct support to a CEO in fast-paced, growth-oriented environments. Strong understanding of how financial accuracy, operational structure, and executive coordination support sustainable business growth. Skilled at streamlining accounting processes, managing AR/AP, closing jobs, and providing accurate financial reporting.
My key skills include:
Bookkeeping & Financial Management
• Bank and credit card reconciliations
• Accounts payable and accounts receivable management
• Inbox management for finance-related correspondence
• Uploading and coding invoices in Jobber and QuickBooks
• Drafting, reviewing, and approving invoices
• Closing jobs and ensuring all costs are captured before billing
• Progress billing and final invoice preparation
• Payment collection and overdue account follow-ups
• Recording and allocating customer payments
• Generating and reviewing Accounts Receivable (AR) reports
• Aging report monitoring and overdue account management
• Expense tracking and cost allocation per job
• Monthly financial reporting and data clean-up
Vacation Rental & Property Accounting
• Track revenue by property
• Separate cleaning fees, platform fees, management fees, and other income/expense categories
Financial Operations & Leadership Support
• Supporting Accounting Team with daily financial operations
• Preparing reports and documentation for review
• Reviewing assistant’s financial entries for accuracy
• Delegating bookkeeping-related tasks when required
• Ensuring compliance with internal financial processes
• Monitoring workflow to maintain timely billing and collections
Administrative & Systems Support
• CRM and database management
• 5 years direct support to CEO
• Document control and cloud file organization
• Process documentation and workflow improvements
Systems & Tools
QuickBooks, Xero, Jobber, Buildium, Salesforce, Odoo, Microsoft Office, Google Workspace, Notion, Slack, Microsoft Teams, Zoom, Google Meet, Loom, CapCut, Canva
Availability & Work Preferences
Part-time, flexible hours in Philippine Time (GMT+8)
Remote work; back-end support only; no phone calls included
