Construction Administrative Specialist | Project Support | Estimating | Operations VA

Construction Executive Assistant | Construction Virtual Assistant | Project Coordination & Estimating Support

Licensed Civil Engineer with 9+ years of experience in construction coordination, executive assistance, project support, permitting, estimating, and administrative operations. Experienced working with government infrastructure projects and US-based construction/roofing companies remotely.

I help contractors, project managers, and business owners stay organized, meet deadlines, manage workflows, and improve day-to-day operations through reliable administrative and construction support.

I am detail-oriented, proactive, organized, and comfortable working independently with minimal supervision. I am also experienced in client communication, scheduling, documentation management, and remote collaboration across different time zones.

Services & Skills

Executive Assistant Support

• Calendar & email management
• Meeting scheduling & coordination
• Inbox management & follow-ups
• Travel planning & itinerary management
• File organization & document control
• Data entry & administrative support
• Client communication & customer service
• SOP and workflow organization
• CRM management & updates
• Task coordination & operations support

Construction & Project Support

• Construction estimating support
• Quantity takeoffs
• Roofing estimates
• Bluebeam PDF review & markups
• Plan reading & construction drawings review
• Bid support & contractor coordination
• Permit processing & compliance documentation
• Project coordination & scheduling
• Vendor & subcontractor coordination
• Project tracking & reporting
• RFI & submittal support
• Material tracking & documentation

Bookkeeping & Office Support

• Invoice tracking
• Payroll support coordination
• Expense monitoring
• Xero bookkeeping support
• Spreadsheet management
• Excel & Google Sheets reporting

Software & Tools

• Bluebeam Revu
• PlanSwift
• AutoCAD
• iRoofing
• JobNimbus
• ClickUp
• Trello
• Notion
• Google Workspace
• Microsoft Office
• Canva
• Xero
• Calendly
• Zoom
• ChatGPT
• Claude AI
• Gemini AI
• Otter.ai

Certifications & Training

• Licensed Civil Engineer
• Xero Payroll Specialist
• Xero Certified Associate
• AI-Powered VA Bootcamp Graduate
• Project Management Training
• Bookkeeping Training

I am open to long-term projects and committed to providing dependable, accurate, and professional support to help your business grow.