1. Freelance Bookkeeper
Manage financial records for a small law office.
Responsible for tracking expenses, reconciling bank statements, and ensuring accurate financial reporting with Quickbooks.
Facilitated the application and receipt of payments, streamlining the accounts receivable process.
Meticulously matched and categorized income and expenses to facilitate accurate financial reporting.
Executed thorough bank reconciliation processes to ensure alignment between financial records and bank statements.
2. Finance Specialist (Freelance)
Managed and supervised all aspects of daily financial transactions, ensuring accuracy and compliance with established protocols.
Conducted monthly maintenance of books using QuickBooks Online, maintaining accurate and up-to date financial records.
Executed thorough bank reconciliation processes to ensure alignment between financial records and bank statements.
Analyzed Profit and Loss (P&L) variances and discrepancies, interpreting results to provide insights into financial performance.
Meticulously matched and categorized income and expenses to facilitate accurate financial reporting. Reconciles bank accounts monthly
Manages accounts receivable collections (AR aging report). Ensure compliance with company, federal, and state accounting laws and regulations
Implements maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll.
3. Time Chartered Accountant
Work in compliance with agreed working practices in all relevant systems supporting the Voyage Execution process.
Ensure that all data is accurate, valid and complete in a timely manner throughout the Voyage Execution.
Manage new business partners for new fixture /recap for Shor Term Time Chartered
Vessels Vessel Delivery. ·Coordinate with Ops, TC desk Bergen for delivery certificates, bunker surveys, and invoices.
Hire Intervals on the duration of Time Charter Party. ·Raise Hire payment / Invoice as per CP.
Vessel Redelivery. Request for copy of redelivery certificates, off-hire surveys and invoices
Semi-final Hire,· Once all issues are clarified, we reply to owners' pre-final hire invoice
whether we agree or not on their claims
Send additional hire as needed; on a daily basis until vessel is redelivered or additional open items are covered(if redelivery is adjusted further from the initial plan. ·Raise and send approved Semifinal Hire Payment / Invoice to Owners / Charterers. Reconciliation
Final Hire (TC ·Coordinate with DA desk from time to time to check if all FDA has been
finalized to be able to capture any owners items to be rebilled to owners.· Assemble Final Hire; all things considered
4. Trade Accountant
Work in compliance with agreed working practices in all relevant systems supporting the Voyage Execution process.
Ensure that all data is accurate, valid and complete in a timely manner throughout the Voyage Execution.
Issue Freight Invoice · Check if vessel has completed loading · Receive cargo docs · Update information from B/L (transfer from Ocean Docs if used) · Complete invoice assembles in Dataloy for Approval · Chase Approval if not received · Send invoice to the customer
Laytime. · Complete invoice assembles in Dataloy for Approval Accounts Receivable
Follow up via email outstanding. Advise Chartering Manager if not received 3 days after due date' Handles Far East Australian {FEAU}, Far east West Coast South America {FEWSA}, & Far east Middle East Trade.
5. Accounting Supervisor
Checks and monitors if incoming –outgoing charges are properly billed
Checks billing statement before releasing to clients
Assists in assigning payments in IRIS-2
Download Accounts Receivable aging in ODS(Operational Disbursement System) on a
weekly basis. Ensures that 90% of Accounts Receivable is collected.
Prepares weekly fund report
Reviews freight commission schedule, import and export transshipment summary and freight credit notes
Reviews Statement of Accounts of principal before forwarding to General Accounting for payment.
Maintains the subsidiary records and reconciliation of Accounts Payable Principal
Directly reporting to the principal COSCO Container Lines ( Shanghai-based principal),
COSCO South East Asia Lines (Singapore-based principal) and Coheung Marine (South
Korea-based principal) for freight outstanding of the Philippines
Supervises 6 accounting staffs to ensures that all prescribed procedures are complied with.
6. General Accounting Staff - Tax
Prepares reports on Expanded Withholding Taxes of Honda Cars Quezon City, Honda Cars Manila, Honda Cars Marikina, Honda Cars Fairview, Honda Tandang Sora, Honda Cars Kalookan, Isuzu Manila, Isuzu Commonwealth & Isuzu Greenhills for monthly tax
remittances.
Prepares reports on Withholding Tax on Compensation Taxes of Honda Cars Quezon City, Honda Cars Manila, Honda Cars Marikina, Honda Cars Fairview, Honda Tandang Sora, Honda Cars Kalookan, Isuzu Manila, Isuzu Commonwealth & Isuzu Greenhills for monthly tax remittances.
Prepares report on Creditable Tax Withheld of Honda Cars Quezon City, Honda Tandang Sora, Honda Cars Fairview and Honda Cars Marikina
Assists in posting accounts balances in trial balance
In-charge of amortization of office supplies for 5 branches.
7. Bank Reconciliation Analyst
Responsible for updating passbooks of all accounts at least weekly for active accounts and monthly for dormant
Monitors bouncing and returned checks
Checks recorded collections from cash receipts book against per passbook
Coordinates with the banks for other debits and credits to bank accounts for debit and credit memos
Prepares bank reconciliation schedule every month
Reconciles balances of officers and employees accounts, insurance payable and other receivable per general ledger and subsidiary ledger for any discrepancies
If adjustments found, prepare journal entries
Monitor cash advances and prepares necessary journal entries for liquidation of cash
advances Do cashier’s audit every 8:00 am and 3:00 pm for deposit and checks per official receipts accountabilities against cash and check collected
Prepares schedule as maybe require by external auditor for year end audit and
schedules as maybe required by management.
8. Bookkeeper - Cash Receipts
Checks, analyzes and records official receipts includes monitoring of official receipts
Submits cash receipts book every month
Analyzes and records debit and credit memos of HCQC. Records amortization of office supplies use for HCQC, HCMK HCFV & HTSC
Maintains subsidiary ledgers, reconciliation monthly schedule and aging of vehicle
accounts receivable, customer’s deposit, other receivable client and other payable
client. If adjustment found, prepares journal entries
Acts as relievers of cashier’s auditor and vehicle inventory clerk
Prepares schedule as maybe require by external auditor for year end audit and
schedules as maybe required by management.
