Checking through the Trello board if we have new draft order from our Management.
Preparing a draft purchase order and send to the supplier to check if the price, availability, and target delivery schedule are confirmed.
If there is changes or discrepancy regarding our order are not available, price increase, and delivery schedule we will report it to our management regarding this, and wait for their confirmation to proceed with our order or to cancel.
If the supplier confirmed that our draft purchase order is ready to proceed. Preparing for the Official Purchase Order approval from the management. After they signed it, I will send it to our supplier and request them to sign it back for confirmation.
Three weeks before the delivery date at the supplier's warehouse, I email them to follow up regarding the status of our order.
When the items arrived at the supplier's warehouse, they will send the invoice and packing list this is for us to check if our order has arrived safely. If there is a discrepancy, we need to ask our supplier what happened to our order, and then report it to our management regarding the discrepancy.
