Assist the Corporate and Compliance Director on the following mandate:
• Ensure adherence to government required online and offline reports, documents and transactions with government agencies such as Securities and Exchange Commission (SEC), Bureau of Internal Revenue (BIR), Department of Labor and Employment (DOLE), Philippine Economic Zone Authority (PEZA), National Privacy Commission (NPC), Local Government Units, Bureau of Fire, SSS, PHIC, HMDF, etc.
• Data security and integrity across all departments pertaining to corporate property, transactions and client information in accordance with the Data Privacy Act, related internal and local laws, and company data policies.
• Undertake measures to isolate or minimize business risks by maintaining an up -to-date information on government regulations and industry standards to align company’s overall strategies.
• Develop and improve appropriate weekly, monthly, and quarterly Compliance Monitoring reports as needed.
• Work closely with all Teams to monitor and audit Internal Compliance of all employees regarding implemented operations guidelines
• Perform other tasks, duties and responsibilities as may be assigned.
Assists the Facilities and Admin Manager with the following tasks:
• Periodic physical inventory audits of all office supplies/equipment and maintains an accurate and up-to-date inventory system (including asset tagging) of all office facilities.
• Gather quotations and comparative reports and manage negotiation with vendors in relation to the procurement of supplies and equipment and works with vendors to report and resolve equipment failures or problems
• Coordinate with the Building Administrator/Property Manager regarding building policies, memos, and notices for proper dissemination.; Liaise with the Building Administrator/Property Manager in relation to office and facilities maintenance (i.e. air-condition cleaning, power shutdown, parking, etc.).
• Assist the project manager with future migration plans and office expansion, including space planning, budget projection, coordination with contractors/supplies, and implementation of as-built plans.
• Manage the day-to-day activities of the security and maintenance personnel
• Oversee the utilization and schedule of use of all facilities (workstations/seat plan,
conference and training rooms, offices, parking, common areas, etc.) to ensure they are in good condition and are conducive for employees to use.
• Manage the distribution and replenishment of all office, pantry, and medicine supplies.
• Perform other tasks as may be assigned or required by management.
