Detail-oriented and proactive Commercial Virtual Assistant with extensive experience in property management and lease administration. Skilled in managing multiple tasks efficiently, maintaining accurate records, and ensuring timely processing of lease agreements, renewals, and rent reviews. Proficient in using Re-Leased and Agentbox software to manage property data and listings. Strong communicator with the ability to effectively liaise with tenants and landlords.
My tasks include:
Prepared and managed lease agreements, renewals, and options to renew letters. Updated lease terms in Re-Leased based on signed documents. This streamlined the lease renewal process, ensuring timely renewals and minimizing vacancies, which helped property managers maintain high occupancy rates.
Rent Reviews: Conducted rent reviews and increases, ensuring compliance with market rates and lease terms. This maximized rental income for property managers while maintaining competitive rental rates to attract and retain tenants.
Outgoings Budgets: Prepared outgoings budgets for the upcoming financial year, ensuring accurate and detailed projections. This provided property managers with clear financial plans, aiding in effective financial management and strategic decision-making. This also helps tenant to have an overlook about their outgoings budget for the financial year.
Insurance Management: Followed up on insurance policies for tenants and landlords, updated insurance records in Re-Leased. This ensured compliance with insurance requirements, reducing liability risks for property managers and landlords.
Property & Contact Management: Entered new properties, landlords, and tenants in Re-Leased. Added new properties and contacts in Agentbox. This kept property records up-to-date, enabling property managers to access accurate information quickly, improving operational efficiency.
Invoice Processing: Processed invoices for water, council rates, insurance, maintenance, gardening, and repairs. Followed up on overdue rent and outgoings. This ensured timely payments and reduced outstanding debts, aiding property managers in maintaining good relationships with vendors and ensuring financial stability.
Document Preparation: Prepared documents in REIV Vic Forms for lease management. Saved and filed documents in property folders. This organized documentation streamlined property managers’ access to necessary forms and records, facilitating efficient lease management.
Listings Management: Updated the sales/lease listings spreadsheet based on alerts from realcommercial. This kept property listings current, helping property managers attract potential tenants and buyers quickly.
