• Coordinate the preparation, review, and submission of proposals in response to client requests for proposals (RFPs), requests for information (RFIs), and requests for quotes (RFQs).
• Collaborate with cross-functional teams, including sales, marketing, technical experts, and subject matter experts, to gather necessary information and inputs for proposals.
• Serve as the primary point of contact for proposal-related inquiries and communications.
• Coordinate the development of proposal content, including writing, editing, and formatting.
• Manage proposal documents and version control to ensure accuracy and consistency.
• Assist in the development and maintenance of proposal templates, boilerplate content, and reusable materials.
• Maintain a library of proposal resources, including past proposals, case studies, references, and supporting documentation.
• Provide support for post-submission activities, such as debriefings and follow-up communications with clients.
• Monitored due dates, deadlines and work to submit all documents on time or early.
• Liaised with project teams on documentation flow, handover and project close-out.
• Build and update diverse documents, charts, tables, and mail mergers using various programs.
• Prepare documents, such as contracts, statement of works, non-disclosure agreements and appendices.
• Collect, arrange and input information to database system.
• Respond to emails and other correspondence to facilitate communication and enhance business process.
• Communicate with customers via phone and email to confirm deliveries and respond to inquiries.
• Monitor outstanding invoices and perform collection duties.
• Prepare and mail invoices to customers, process payments and document account updates.
