Experienced Virtual Patient Coordinator & GHL AI Agent Trainer

Struggling to balance patient care with the daily demands of running your clinic?

I help medical, wellness, and aesthetic clinics stay organized, responsive, and efficient so you can focus more on your patients and less on administrative overwhelm.

Experienced Virtual Patient Coordinator & GHL AI Agent Trainer

• Medical Admin, EMR & Front Desk Support
• Appointment Scheduling & Patient Follow-Ups
• GoHighLevel (GHL) AI Agent Setup & Training

Maximize your time and improve patient experience by delegating these essential tasks to me:

Data Entry

• Manage patient records, intake forms, and treatment notes within EMR/EHR systems
• Maintain organized and HIPAA-compliant documentation
• Update insurance details and patient histories accurately
• Perform quality checks to ensure error-free records
<8efe80624d780eba0c6493ec45140364>;Email Management

• Handle patient, vendor, and clinic communications professionally
• Prioritize urgent concerns and appointment-related inquiries
• Escalate time-sensitive messages promptly
• Respond with empathy, clarity, and professionalism

Calendar Management

• Coordinate doctor schedules, consultations, and treatment blocks
• Prevent double bookings and scheduling conflicts
• Manage reminders and post-treatment follow-ups
• Optimize schedules to improve patient flow and clinic efficiency

Admin Support

• Provide reliable virtual front desk support
• Assist with patient onboarding and documentation
• Coordinate billing support and insurance verification
• Help maintain smooth day-to-day clinic operations

Communication Management

• Respond to patient inquiries via email, chat, and messaging platforms
• Provide clear information about treatments, pricing, and availability
• Coordinate virtual consultations professionally
• Maintain consistent, clinic-aligned communication

Appointment Setting & Scheduling

• Qualify inquiries for medical and aesthetic services
• Schedule consultations and follow-up appointments efficiently
• Handle confirmations, reminders, and rescheduling
• Reduce no-shows through proactive patient communication

GHL AI Agent Support & Automation

• Train and optimize GoHighLevel AI Agents for clinics and service-based businesses
• Set up automated workflows, appointment reminders, and lead nurturing systems
• Improve response times and streamline patient communication
• Help businesses automate repetitive admin tasks for better efficiency

Tools I Use

• Slack
• WhatsApp
• Zoom
• Google Meet
• Google Calendar
• Google Drive
• LastPass
• Bitwarden
• Google Workspace
• Microsoft Office 365
• Outlook
• GoHighLevel (GHL)

If you:
• feel overwhelmed managing patients and admin tasks
• want to improve patient experience without overloading your staff
• struggle with missed calls, no-shows, or disorganized records
• are considering outsourcing front desk and admin support
• are launching or growing a clinic and need dependable virtual support
• want to automate workflows using GHL AI systems

and you’re looking for a trusted Virtual Assistant who understands clinic workflows, patient coordination, and automation systems —

Let’s connect and make your operations smoother, more organized, and more efficient.

Your clinic’s success starts with the right support.


Here are my contact details for your reference:

WhatsApp:-----------
LinkedIn: -----------.-----------/in/jomari-villa-4b-----------

Please feel free to contact me if you need any additional information.


Talk soon,
Joms