SECRETARIAL
As a legal assistant directly reporting to the VP for Legal Affairs and Compliance;
• I coordinate meeting scheduling with internal departments.
• Process reimbursements for the VP and the Legal Counsel and make a deposit into their personal accounts.
• Requests meeting rooms for departmental, inter-department, and external party meetings. Additionally, I also request for transportation for the VP’s external meetings and official business.
ADMINISTRATIVE
• Monitoring of incoming and outgoing documents of the department. Making sure that documents for signature of the Legal Counsel and VP has already been signed by the signatories before endorsement.
• Regulatory Database Monitoring - I monitor uploads of regulatory related documents in the database, making sure that the proper naming convention has been used. Also, monitoring of the total uploads as of date.
NOTARIAL
• I handle notarization of documents for the legal counsel. I make sure all documents have been recorded in the notarial registry, listed in the monitoring sheet, and properly notarized by stamping, sealing, dating, before endorsing for signature of the notary public.
• I also file court copies of monthly notarization in the Makati City hall, for compliance.
DIGITIZATION PROJECT
• I am currently responsible for the digitization of all files of the legal department, consisting of an estimated 7,000 and more documents in 43 boxes. As of date, I have finished scanning everything and have renamed an estimated 4,000 and more documents. This portion speaks a lot about my perseverance and patience.
COMMUNITY ENGAGEMENTS
• I am the department’s representative for the Employee Engagement Committee, where in we participate in outreach activities, internal event planning and coordination, and dissemination of organizational activities within the department.
