• Organize and create transaction files for each new listing or purchase agreement.
• Ensure that all documents are completed correctly before the deal is initiated (e.g., listing agreements, buyer's agency agreement).
• Develop a checklist of important dates (e.g., inspection deadlines, financing deadlines) and a timeline for the entire transaction.
• Collect, organize, and manage all transaction documents such as offers, counteroffers, disclosures, contracts, addenda, and contingencies.
• Ensure that all required parties sign documents in a timely manner. This could be via digital signature platforms.
• Serve as a point of contact for buyers, sellers, agents, and other stakeholders, providing updates and answering questions.
• Send documents to escrow, title, inspectors, appraisers, and other third parties as required.
• Ensure that critical deadlines (e.g., earnest money deposit, inspections, loan contingencies, appraisal dates) are met to avoid delays or contract breaches.
• Work closely with the escrow or title company to ensure all necessary documents are submitted, including opening and closing instructions.
• Schedule and follow up on inspections and appraisals, ensuring that any issues that arise are addressed.
• Coordinate the preparation and signing of final closing documents.
• Ensure the accuracy of the HUD-1 or closing disclosure statement and notify the appropriate parties if discrepancies arise.
• After closing, ensure that all documents are filed appropriately, and that the transaction is archived properly.
