Executive & Personal Virtual Assistant | CEO Support & Admin Systems
Hey there! I’m Caryl, your go-to Executive Virtual Assistant.
If you’re overwhelmed by
emails, meetings, and admin tasks, I’m here to bring order and ease. I help founders, coaches, and creative professionals reclaim their time through organized systems, smooth communication, and clean workflows.
What I Do Best:
Calendar, Inbox & Task Management
Canva Templates, Social Posts & Client Docs
SOP Creation, CRM Updates & Client Communication
File & Workflow Organization
Tools I Use:
Google Workspace | Slack | Trello | Notion | Canva | HubSpot | ActiveCampaign | GoHighLevel | ChatGPT |
Fireflies.ai About Me:
Detail-oriented, calm under pressure, and quick to adapt. I make your operations run more smoothly while you focus on growth.
Philippines-based | PT/FT | from $5/hr | Flexible with time zones
Starting at $5/hr
EXPERIENCE:
Executive Virtual Administrative Assistant Singapore-based Education Center
March 2026 - September 2026
- Manage daily administrative operations for a Singapore-based education centre, supporting tutors, students, and parents.
- Handle parent communications, inquiries, lesson updates, scheduling changes, and follow-ups through digital platforms.
- Prepare, review, and manage monthly invoices while ensuring accuracy of lesson records and billing adjustments.
- Coordinate tutor schedules, makeup lessons, withdrawals, and student account updates.
- Maintain student records, payment tracking, and administrative documentation with close attention to detail.
- Collaborate remotely with the team while managing priorities independently across multiple administrative tasks.
- Manage parent and student communications, providing timely assistance with inquiries, lesson schedules, billing concerns, withdrawals, and account updates while ensuring a positive customer experience.
- Resolve customer concerns by coordinating with tutors and internal teams, clarifying policies, providing accurate information, and ensuring smooth follow-ups until completion.
Executive Virtual Assistant - (US) September 2025 - February 2026 (Contract)
-Built and maintained structured asynchronous reporting systems that gave executives clear visibility into deliverables, timelines, and ownership, reducing internal follow-up meetings and improving cross-team accountability.
-Designed and implemented SOPs to standardize workflows, improve operational consistency, and strengthen cross-team communication.
-Optimized Notion as a centralized “single source of truth,” reducing executive search time and improving operational clarity.
-Served as a central coordination point between executives and internal teams, aligning schedules, priorities, and action items across multiple projects.
-Managed high-volume calendar logistics, including scheduling strategy, rescheduling, confirmations, and follow-ups.
-Coordinated with vendors and external partners to align timelines, requirements, and execution.
-Served as the central communication bridge between executive leadership and internal teams.
Executive Virtual Assistant - (Australia) May 2025 - July 2025
-Triaged high-volume inboxes, ensuring time-sensitive matters were addressed within 24 hours.
-Improved executive response efficiency by implementing structured inbox triage and task tracking systems, ensuring priority alignment and faster decision-making.
-Restructured Google Drive filing systems to improve version control and document accessibility.
-Developed a daily executive task prioritization system to reduce cognitive load and enhance strategic focus.
-Monitored executive action items and proactively followed up to ensure completion.
-Maintained organized digital systems to support seamless day-to-day operations.
Admin Assistant/Receptionist - Cyber Security Company (Dubai, UAE) September 2018 - November 2024
-Maintained strict confidentiality while handling sensitive executive and client information.
-Directed daily office operations and vendor coordination to ensure uninterrupted business operations.
-Developed and documented internal SOPs to standardize administrative processes.
-Acted as primary liaison between leadership, internal teams, and external stakeholders.
Executive Assistant - Aldar University College (Dubai,UAE) January 2017 - July 2018
-Managed executive schedules, meeting agendas, and high-level academic correspondence.
-Prepared reports, meeting minutes, and documentation for leadership review.
-Coordinated cross-department communication to ensure operational alignment.
Earlier Career Experience:
Admin Assistant – First Click Interior (Dubai) | 2016
Assisted in report preparation and office correspondence
Admin Assistant – Trend Performance (Philippines) | 2012–2016
Managed invoicing and purchase orders
Customer Service Representative – Cebu Pacific Air | 2009–2012
Resolved passenger concerns and managed ticketing services, honing high-pressure communication skills
Accounting Assistant – Golden Sun Finance Corp | 2002–2008
Maintained loan files, processed applications, and supported financial operations
