As an Executive Secretary / HR Admin Support Specialist at AIGC, I provided comprehensive support to the CEO and executive team, ensuring seamless day-to-day operations. My role involved managing the CEO’s schedule, organizing meetings and company activities, and coordinating travel and accommodation arrangements. I handled confidential documents and prepared communications, reports, and presentations for executive use, maintaining strict confidentiality and organization.
In addition to executive support, I played a key role in HR functions, assisting with employee training plans, evaluation cycles, and recruitment tracking. I maintained an updated manpower report, organized employee meetings, and supported Health, Safety, and Environment (HSE) reporting. My responsibilities also included logistics management, such as overseeing customer documentation, shipment tracking, and maintaining a consistent filing system for both local and overseas records.
Through my organizational skills, I coordinated with various departments (Sales, Operations, Finance, HR, and Marketing) to support their administrative needs, helped with data analysis, and prepared meeting materials. I also prepared audit schedules and managed communications for the Audit and Risk Committee. In these ways, I contributed to AIGC's smooth operational flow and supported the CEO’s strategic initiatives effectively.
