Job Profile: Property Management Billing and Financial OperationsIn my previous role, I was responsible for managing the financial and operational aspects related to rental properties for our clients. Key responsibilities include:
Bill Entry & Expense Tracking: Accurately entering and tracking various property-related expenses, such as utilities, services, and monthly pest control fees. I ensure that all invoices are processed promptly and correctly, maintaining an organized record of expenses for each property.
Weekly Bill Monitoring: Regularly reviewing and monitoring bills on a weekly basis to ensure they are accurately captured and allocated to the appropriate accounts. I address discrepancies and work to resolve any issues proactively.
Work Order Closures & Bill Entry: Coordinating the closure of work orders, ensuring that all associated bills are accurately entered into the system, and ensuring timely and accurate billing for completed maintenance or service tasks.Bank & Credit Card Reconciliation: Performing monthly bank and credit card reconciliations to ensure that all transactions are recorded correctly and any discrepancies are resolved. This ensures the accuracy and integrity of financial records.
Client Communication: Conducting monthly client calls to review property financials, address any concerns, and ensure transparency in billing and expenses. I maintain strong client relationships, providing clear financial insights and offering solutions to any issues that arise.
Trust Reconciliation Reports: Completing monthly trust account reconciliations, ensuring all transactions are accounted for and client funds are properly managed and disbursed in accordance with trust accounting regulations.
Financial Reporting & Analysis: Analyzing financial reports generated through platforms such as AppFolio and RentVine, identifying trends, and providing actionable insights to clients. This helps in making informed decisions about property management and financial strategy.
AppFolio Issue Resolution: Troubleshooting and resolving any financial discrepancies or issues within the AppFolio platform, ensuring accurate financial data and smooth operational workflows.
Owner Payments & Management Fees: Managing owner payments, including posting and processing payments. I also oversee the collection of management fees and ensure the accurate distribution of owner payments after a thorough review of all financial details.
By maintaining a high level of attention to detail, clear communication with clients, and proficiency in property management software, I ensure that all financial operations are streamlined, transparent, and compliant with industry standards.
