I help businesses organize data, maintain accurate records, and support daily workflows using Airtable, Google Sheets, Excel, CMS platforms, Trello, and automation tools.
• 5+ years of virtual assistance experience
• 5,000+ job listings managed
• Supporting content, operations, and admin teams
Hi, I'm Mary Jane, a Virtual Assistant specializing in data operations, content management, administrative support, and workflow organization.
Over the past 5+ years, I have supported teams by managing structured data, maintaining databases, organizing information, and keeping processes accurate and consistent.
Most recently, I worked full-time as a Job Content Editor at Prosple, an Australia-based company, where I managed high-volume job-listing workflows using Airtable and CMS platforms. I maintained and published thousands of listings while performing quality checks, formatting updates, and tracking workflows to ensure accurate, timely publishing.
Before that, I worked as a Virtual Assistant at Viatel Solutions, a UK-based company, supporting business projects through data collection, company research, contact verification, LinkedIn lead generation, and spreadsheet organization. I helped transform raw information into structured data that teams could use for their operations.
I am also continuing to build my skills in Airtable workflows and automation through hands-on projects. I have created systems such as automated content and newsletter hubs, database trackers, an agency operation hub that uses Jotform for client onboarding and project intake with automated email notifications, and Airtable integrations using Zapier to reduce repetitive tasks and improve workflow visibility. You can see examples of these projects in my portfolio attached to my profile.
How I can help:
• Airtable database design, system organization, and workflow setup
• Airtable automations and form integrations (Zapier, Jotform)
• Data management, cleanup, formatting, and migration
• CRM data preparation and record management
• Google Sheets and Excel trackers
• CMS content management and publishing
• Quality checks and process documentation
• Administrative support and task coordination
Tools:
Airtable, Zapier, Drupal CMS, Google Sheets, Google Docs, Microsoft Excel, Microsoft Office, Trello, Jotform, Canva
I focus on understanding the workflow first, keeping information accurate, and supporting systems that make daily tasks easier to manage. I'm comfortable learning new tools and adapting to existing processes.
Open to part-time and full-time opportunities. I am looking to grow long-term with the right team and would be happy to discuss how I can support your workflow and daily operations.
Verified
