DoSave hours every week by hiring a proactive Virtual Assistant who keeps your pipeline organized, your clients followed up with, and your transactions closing on time.
I'm an experienced Real Estate Virtual Assistant, Transaction Coordinator, and Operations professional with 6+ years of U.S. real estate experience — supporting agents, teams, and brokerages including The Mastropieri Group, Discover Oregon Real Estate, and Nest Group Homes. I don't just complete tasks — I anticipate needs, tighten up messy systems, and keep deals moving even under pressure. (One example: I stepped into a live transaction mid-deal after the coordinator resigned, and got it to closing on time.)
Industries I Support
- Residential Real Estate
- Real Estate Brokerages & Teams
- Transaction Coordination Services
- Real Estate Marketing & Social Media
- Executive & Operations Support
Here's How I Can Help:
- Lead Generation & CRM Operations:
Lead Management • CRM Cleanup & Database Management • Lead Tagging (Stage, Source, Agent, Tags) • Speed-to-Lead Protocols • Internet Research • Data Entry • Reporting • Process Improvement & SOP Documentation
- Real Estate Virtual Assistant:
Transaction Coordination (Contract-to-Close) • Listing Coordination • Buyer & Seller Transaction Management • Compliance Tracking • Document Preparation • Client Communication • Appointment Scheduling • MLS
- Marketing Support:
Social Media Management • Content Scheduling • Instagram DM/Client Communication (brand voice matching) • Canva • Basic Video Editing • YouTube SEO Optimization
- Executive & Administrative Support:
Calendar Management • Email & Inbox Management • Meeting Scheduling • File & Document Management
Tools & Software:
Follow Up Boss • Brivity • Sisu • Mojo • Vulcan7 • SideAgent • MLS • Google Workspace • Meta • Metricool • ManyChat • Dotloop • Skyslope • Open to Close • Microsoft Office • Capcut • Claude Code • ChatGPT • Slack • Zoom • -----------
Why Clients Choose Me
Deep hands-on CRM expertise, especially Follow Up Boss lead management and tagging systems
Reliable and dependable — closed a transaction solo after inheriting it mid-deal
Highly organized with exceptional attention to detail
Excellent English communication skills, comfortable representing your brand voice with clients
Fast learner who quickly adapts to new systems and processes
Proactive problem-solver, not just a task-completer
Whether you need a Real Estate Virtual Assistant, Transaction Coordinator, Operations Assistant, Lead Management Assistant, or Marketing/Creative Support, I'm ready to become a reliable extension of your team.
Gratefully, Mae 💛
Here are a few of the channels I helped grow:
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