Hello! I am Faye. I am a highly organized professional with over 3 years of experience in on-site Administrative Support, specializing in workflow automation and vendor management.
In my previous role, I mastered the following:
1. Billing & Financial Monitoring - I managed vendor payment processing using ESAS and maintained real-time tracking via Smartsheet. I ensured that all billings were accurately recorded and coordinated closely with the Finance team for check releases.
2. Vendor Relations - I served as the primary point of contact for vendors, ensuring they were updated and informed regarding their payment status through professional email correspondence.
3. Administrative Operations - From calendar scheduling and file organization to assisting building tenants, I ensured that daily operations were smooth and efficient.
4. HR & Recruitment Support - I assisted in the hiring process by screening applicants, organizing resumes, and maintaining systematic applicant records.
I am a tech-savvy professional who thrives on organization. I am proficient in using Trello for project management and Smartsheet for meticulous data monitoring. My background in handling ESAS for vendor billing ensures that I can manage complex, multi-step financial processes with ease. I am not just an assistant; I am a workflow optimizer who ensures no task or payment falls through the cracks.
I am ready to bring my on-site expertise to a remote environment and help your business grow. Let?s connect and discuss how I can support your operations!
TECHNICAL SKILLS SUMMARY
Administrative & Project Management Tools:
- Smartsheet & Trello - Proficient in task tracking, project monitoring, and workflow management.
- ESAS - Experienced in vendor billing and payment processing systems.
- Google Workspace - Docs, Sheets, Calendar, and Drive.
- Microsoft Office Suite - Excel (Data Entry/Monitoring), Word, and Outlook.
Core Competencies:
- End-to-End Billing Support - Processing vendor billings, coordinating with Finance for check issuance, and managing payment releases.
- Vendor & Tenant Relations - Professional email correspondence and front-facing client assistance.
- Recruitment Support - Candidate screening, resume organization, and applicant database management.
- Executive Support - Calendar scheduling, file organization, and office operations oversight.
