About Me
I'm John Carlo Dela Vega, an Executive Assistant | Administrative & Operations Specialist | Bookkeeping Assistant with over 7 years of professional experience supporting executives and businesses through administrative, operational, and financial tasks.
My background combines corporate operations with remote executive support, allowing me to deliver organized, accurate, and reliable results while working independently. Whether managing executive schedules, coordinating projects, processing financial records, or improving workflows, my goal is to help businesses operate more efficiently so owners can focus on growth.
# EXECUTIVE & ADMINISTRATIVE SUPPORT
Helping busy professionals stay organized and productive.
- Executive calendar management
- Email & inbox management
- Meeting scheduling & coordination
- Travel planning & itinerary management
- Data entry & document management
- Internet research
- CRM management & updates
- Client communication & follow-ups
- Meeting minutes & documentation
- SOP creation & process documentation
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# OPERATIONS & PROJECT COORDINATION
Keeping projects and daily operations running smoothly.
- Project coordination
- Workflow management
- Purchase order processing
- Vendor & supplier coordination
- Inventory monitoring & reconciliation
- KPI & operational reporting
- Logistics documentation
- Process improvement
- Cross-functional team coordination
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# BOOKKEEPING & FINANCIAL SUPPORT
Maintaining organized and accurate financial records.
- Accounts Payable (AP)
- Accounts Receivable (AR)
- Invoice processing
- Expense tracking
- Financial documentation
- QuickBooks support
- Xero support
- Bank reconciliation assistance
# AI PRODUCT LISTING & IMAGE ENHANCEMENT
I create high-quality product listing images using AI by recreating reference images from online stores. My goal is to produce clean, professional, and visually appealing product visuals that enhance eCommerce listings and attract more customers.
- AI product image recreation
- Product listing image enhancement
- Background removal & replacement
- Lifestyle product image creation
- Marketing-ready product visuals
- eCommerce image optimization
- AI-generated promotional graphics
- Image upscaling & quality enhancement
- Product mockup creation
- Brand-consistent visual design
# KEY ACHIEVEMENTS
- Maintained 98.5% inventory accuracy through regular audits and reconciliation.
- Reduced inventory discrepancies by 30% through proactive variance analysis.
- Improved reporting efficiency by 40% by implementing standardized operating procedures (SOPs).
- Supported Australian executives by managing calendars, reports, CRM systems, and daily business operations.
- Coordinated procurement, supplier communications, invoice processing, and financial disbursements with a high level of accuracy.
- Delivered organized, reliable, and deadline-driven support while maintaining confidentiality.
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# TOOLS & PLATFORMS
Productivity & Project Management
- Google Workspace
- Microsoft 365
- Notion
- Airtable
- ClickUp
- Asana
- Trello
- Basecamp
- Dropbox
- Calendly
Communication
- Slack
- Microsoft Teams
- Zoom
- Google Meet
- Loom
Bookkeeping
- QuickBooks
- Xero
CRM & Marketing
- HubSpot
- Mailchimp
- Later
- Buffer
Design & Content
- Canva
- CapCut
AI & Automation
- ChatGPT
- Claude
- Gemini
- Grammarly
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# WHY WORK WITH ME?
- 7+ years of professional experience
- Corporate and remote work expertise
- Detail-oriented and highly organized
- Proactive with minimal supervision
- Strong written and verbal communication
- Committed to accuracy and confidentiality
- Quick to learn new tools and systems
- Dedicated to improving business efficiency
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# LET'S WORK TOGETHER
If you're looking for a reliable Executive Assistant, Administrative & Operations Specialist, or Bookkeeping Assistant who can help organize your business, improve efficiency, and support your daily operations, I'd love to work with you.
Available Full-Time | Flexible with US, UK & AU Time Zones | Ready to Start Immediately
Verified
